17+ Best Time Tracking Apps Of 2023 (Ranked)

In today’s fast-paced world, time is a valuable commodity, and tracking it effectively can make all the difference in productivity and success. 

Time tracking apps are increasingly becoming essential tools for individuals, freelancers, and businesses of all sizes to monitor and manage their time more efficiently. 

With the wide range of time tracking apps available, choosing the right one can be a daunting task. 

That’s why we have compiled a list of the best time tracking apps of 2023 to help you find the perfect one for your needs. 

Whether you’re a freelancer, a small business owner, or part of a larger team, we’ve got you covered with our comprehensive list of time tracking apps that offer features like invoicing, project management, team collaboration, and more. 

Join us as we explore the top time tracking apps of 2023 and discover how they can help you save time, boost productivity, and achieve your goals.

What are the Best Time Tracking Apps?

The following are some of the best time tracking apps to try this year:

• Toggl
• Harvest
• RescueTime
• TimeCamp
• Asana
• ClickUp
• Monday.com
• Wrike
• FreshBooks
• QuickBooks

Best Basic Time Tracking Apps

These apps are simple tools that allow users to track their time spent on different tasks or projects. They usually have basic features like timers, task management, and reporting. These include:

1. Toggl Track

Best user-friendly time tracking app for individuals and teams

Toggl is a cloud-based time tracking app designed for individuals and teams to manage and monitor their time spent on different tasks and projects. 

It offers a simple and user-friendly interface that allows users to track their time effortlessly, generate detailed reports, and gain insights into their productivity. 

Toggl is available on various platforms, including desktop, mobile, and browser extensions, and it integrates with a variety of project management and accounting tools to streamline workflow. 

With Toggl, users can easily improve their time management skills, optimize their work process, and achieve their goals.

Toggl Key Features:

• Time tracking: Toggl allows users to track their time easily with a simple and intuitive timer that can be started and stopped with a click of a button.
• Project and task management: Users can organize their projects and tasks with tags and add descriptions to their time entries.
• Reporting: Toggl offers a variety of reporting options that allow users to view their tracked time in various formats, including daily, weekly, and monthly reports.
• Integrations: Toggl integrates with a wide range of project management and invoicing tools, including Asana, Trello, and FreshBooks.
• Mobile apps: Toggl offers mobile apps for iOS and Android devices, allowing users to track their time on-the-go.
• Idle detection: Toggl automatically detects when users are idle and prompts them to either discard or keep the idle time.
• Pomodoro timer: Toggl offers a Pomodoro timer feature to help users break their work into intervals and take regular breaks for increased productivity.

Toggl Supported Platforms:

• Web: Toggl can be accessed through any modern web browser on desktop and laptop computers.
• Desktop apps: Toggl offers desktop apps for Windows, macOS, and Linux operating systems, which can be downloaded from their website.
• Mobile apps: Toggl offers mobile apps for iOS and Android devices, which can be downloaded from the App Store and Google Play Store, respectively.

Toggl Pricing:

• Free plan: The free plan allows for basic time tracking for up to five users, with limited reporting features.
• Starter plan: The Starter plan starts at $10 per user per month and includes features such as billable rates, project and team management, and more robust reporting capabilities.
• Premium plan: The Premium plan starts at $20 per user per month and includes all the features of the Starter plan, plus advanced reporting, project templates, and integrations with third-party apps.
• Enterprise plan: The Enterprise plan is designed for larger organizations and offers customized pricing based on the specific needs of the business. This plan includes all the features of the Premium plan, plus additional security and administrative controls.

In addition, Toggl offers a 30-day free trial for its Starter, Premium, and Enterprise plans, allowing users to try out the features before committing to a subscription.

2. Harvest

Best time tracking app for small to medium-sized businesses

Harvest is a well-established time tracking app that is particularly useful for employers due to its automatic reminders that encourage team members to log their hours and its timesheet approval system. 

Despite these features, Harvest still provides a strong time tracking function, allowing users to easily start and stop timers on web and desktop apps and use hotkey actions for quick and easy time entry. 

In addition to time tracking, Harvest also features native invoicing capabilities, enabling users to quickly create and customize invoices based on billable hours. 

With project and task level tracking, Harvest provides a comprehensive overview of remaining budget and internal costs, making it a strong project time-tracking app as well.

Harvest Key Features:

• Time tracking: Harvest offers a variety of time tracking options, including manual entry, web and desktop timers, and mobile apps. Users can also set up automatic reminders to encourage team members to track their time.
• Timesheet approval: Project managers can review and approve timesheets before they are finalized, ensuring accuracy and preventing errors.
• Invoicing: Harvest includes native invoicing capabilities, allowing users to quickly create and customize invoices based on billable hours.
• Project and task tracking: Harvest allows users to track time at a project and task level, providing a comprehensive overview of remaining budget and internal costs.
• Reporting and analytics: Harvest offers robust reporting features, including project summaries, time and expense reports, and financial reports.
• Integrations: Harvest integrates with a variety of third-party apps, including popular project management tools like Trello and Asana.
• Mobile apps: Harvest offers mobile apps for iOS and Android, allowing users to track their time and manage their projects on the go.

Harvest Supported Platforms:

Harvest can be accessed through a web browser on any platform, including Windows, Mac, and Linux. 

Additionally, Harvest provides native mobile apps for both iOS and Android devices. 

Harvest also offers a desktop app for Windows and Mac that allows users to track time, create invoices, and manage their projects offline. 

This app automatically syncs with the cloud-based version of Harvest when an internet connection is available.

Harvest Pricing:

• Free: The free plan allows for one user and two projects, and includes basic time tracking and reporting features.
• Pro: The Pro plan starts at $12 per user per month and includes unlimited projects, time tracking and reporting features, invoicing, and integrations with other apps.

3. RescueTime

Best time tracking app for analyzing computer and mobile device usage

RescueTime is a productivity and time-management tool designed to help users understand how they spend their time while using digital devices. 

It automatically tracks and categorizes computer and mobile device usage, providing users with detailed reports and insights about how they spend their time online. 

By analyzing data such as time spent on specific websites, applications, and tasks, RescueTime helps users identify patterns of behavior and make more informed decisions about how to allocate their time. 

The goal of RescueTime is to help users develop better work habits and achieve greater productivity by identifying and eliminating distractions, improving time management, and prioritizing important tasks. 

RescueTime is used by individuals, teams, and organizations across a variety of industries, including software development, finance, marketing, and more.

RescueTime Key Features:

• Automatic time tracking of computer and mobile device usage
• Categorization of activities as productive, neutral, or distracting
• Detailed reports and insights on time usage
• Goal setting and tracking
• FocusTime mode to block distracting websites and apps
• Integration with other productivity tools and services, such as Trello, Asana, and Zapier.

RescueTime Supported Platforms:

• Windows
• macOS
• Android
• iOS
• Linux
• Chrome OS

RescueTime also offers a web-based application that can be accessed from any web browser.

RescueTime Pricing:

1. Free: The free plan includes basic time tracking, weekly reports, and a three-month report archive.
2. Focus: The Focus plan starts at $6 per month (or $54 per year) and includes all the features of the free plan, plus real-time tracking, detailed reports, goal setting and tracking, FocusTime mode, and integration with other productivity tools.
3. Premium: The Premium plan starts at $9 per month (or $72 per year) and includes all the features of the Focus plan, but with additional features specifically designed for teams, such as team reporting, alerts, and website and app blocking.

RescueTime offers a 14-day free trial for the Premium and Focus plans, and users can upgrade, downgrade or cancel their plan at any time.

4. TimeCamp

TimeCamp is another popular time tracking software that provides users with a comprehensive set of tools to manage and track their time. 

The software works by allowing users to record the time they spend on various tasks, projects, and clients. 

This can be done through the use of timers, manual input, or by importing data from other sources.

TimeCamp is designed to help users optimize their time management by providing detailed insights and reports on how they spend their time. 

The software allows users to analyze the time spent on tasks and projects, track billable hours, and monitor team productivity. 

It also provides users with detailed timesheets, including data on time spent on specific tasks and projects, and enables invoicing and payments for completed work.

TimeCamp Key Features:

• Automatic time tracking with desktop and mobile apps
• Manual time entry and timesheets
• Project and task management with time allocation
• Real-time monitoring and reporting
• Integration with various third-party tools
• Invoicing and billing functionality
• Productivity tracking and attendance monitoring
• Customizable reports and invoicing templates
• User access control and permission management

TimeCamp Supported Platforms:

• Web-based (can be accessed from any modern web browser)
• Windows
• macOS
• Linux
• Chrome Extension
• iOS and Android (mobile apps)

TimeCamp Pricing:

• Solo: Free forever (basic features, 1 user only)
• Basic: $6.99 per user per month (billed annually), or $7.99 per user per month (billed monthly)
• Pro: $9.99 per user per month (billed annually), or $10.99 per user per month (billed monthly)
• Enterprise: Contact TimeCamp for custom pricing based on your specific needs.

Best Project Management Apps With Time Tracking

These apps offer more advanced project management features, along with time tracking. They allow users to manage tasks, track time, assign team members, set deadlines, and monitor progress. These include:

1. Monday.com

Best time tracking app for team collaboration and project management

Monday.com is a project management platform that comes with a built-in time tracking feature that is especially useful for teams that need to manage multiple projects and tasks simultaneously. 

With Monday.com, you can easily organize your workflows and see everything at a glance on one dashboard. 

This allows you to stay on top of all your time tracking processes and project management tasks, and easily switch between different projects. 

By setting up workflows with Monday, you can create tasks for each of your employees so that everyone is on the same page. 

These tasks are automatically added to everyone’s calendars, so everyone knows exactly when and where they need to be to get things done. 

With Monday’s productivity features, it’s an excellent time tracking app that offers both an intuitive app for your team members and complete control over all processes within the company.

Monday.com Key Features:

• Customizable workflows for managing time tracking and other processes from a single dashboard
• Task creation and assignment for employees to ensure everyone is on the same page
• Automated task scheduling and calendar integration to keep everyone on track and organized
• Productivity features to help manage tasks efficiently and effectively
• Team collaboration tools to facilitate communication and feedback
• Robust reporting and analytics for measuring performance and identifying areas for improvement
• Integrations with a wide range of other tools and platforms for seamless workflow management.

Monday.com Supported Platforms:

• Web-based (accessed through a web browser)
• Windows
• macOS
• Mobile devices running Android and iOS operating systems.

Monday.com Pricing:

Monday.com offers a range of pricing plans depending on the needs of the user, including Basic, Standard, Pro, and Enterprise, with prices starting at $10 per month/user for the Basic plan and increasing as more features and users are added.

2. Wrike

Best project management time tracking app for employees

Wrike is a cloud-based tool that provides an all-in-one solution to manage tasks and projects of various sizes. 

The tool boasts of custom workflows that are easy to use and enable teams to track time efficiently without any hassle. 

Its intuitive interface ensures that team members can quickly learn the tool without a steep learning curve, which is perfect for small business owners or managers who want their employees to use Wrike with ease.

Moreover, Wrike offers a complete set of timeline views that help users keep track of projects and tasks over time. 

This feature ensures that nothing is overlooked, making it an efficient tool for streamlining workflows and managing projects on a single platform.

Wrike Key Features:

• Custom workflows: Wrike allows you to create custom workflows that can be tailored to your team’s specific needs. These workflows are easy to use and can help streamline your team’s processes.
• Time tracking: With Wrike, you can track time on tasks and projects, making it easy to see where your team is spending their time. This feature can help improve productivity and make it easier to manage your team’s workload.
• Intuitive interface: Wrike’s interface is user-friendly and intuitive, making it easy for team members to learn how to use the tool. This can help reduce training time and ensure that everyone is on the same page.
• Timeline views: Wrike offers a variety of timeline views, including Gantt charts and Kanban boards, which allow you to see how tasks and projects are progressing over time. This can help you stay on top of deadlines and ensure that everything is on track.
• Collaboration tools: Wrike includes a range of collaboration tools, such as real-time commenting, task assignments, and file sharing. These features can help improve communication and make it easier for your team to work together.
• Reporting and analytics: Wrike includes robust reporting and analytics features that allow you to track project progress and measure team performance. This data can help you make informed decisions and identify areas for improvement.

Wrike Supported Platforms:

• Desktop and laptop computers with a modern web browser (e.g., Chrome, Firefox, Safari, Edge)
• iOS devices (iPhone and iPad) running iOS 12.0 or later
• Android devices running Android 7.0 or later
• Integrations with third-party tools such as Microsoft Teams, Salesforce, and Google Drive.

Wrike Pricing:

• Free Plan: This plan is free and allows for up to 5 users. It includes basic task management features, file sharing, and a limited number of integrations.
• Team Plan: This plan starts at $9.80 per user per month (when billed annually) and includes additional features such as Gantt charts, time tracking, and custom workflows. This plan also offers more integrations and supports up to 15 users.
• Business Plan: This plan starts at $24.80 per user per month (when billed annually) and includes more advanced features such as custom fields and forms, analytics, and automation tools. This plan supports up to 200 users.
• Enterprise Plan: This plan is designed for larger organizations and includes advanced security features, advanced analytics, and a dedicated account manager. Pricing is available upon request, and the plan supports an unlimited number of users.

It’s important to note that all plans include a free trial period, and pricing may vary depending on the number of users and specific features required. Additionally, Wrike offers add-ons such as Wrike Resource, Wrike for Professional Services, and Wrike for Marketers, which can be added to any plan for an additional fee.

3. Asana

Best time tracking app for creating custom templates

Asana is a popular project management tool that also offers time tracking features, allowing users to track the time spent on tasks and projects. 

With Asana, you can easily start a timer for a specific task, view and edit time entries, and generate time reports. 

Asana’s time tracking features are seamlessly integrated into its project management platform, making it easy to track time and manage projects in one place. 

Additionally, Asana’s time tracking features can be used in combination with its other features, such as task management, team collaboration, and project planning, to provide a comprehensive solution for managing projects and tracking time.

Asana Key Features:

• Task Management: Asana provides a comprehensive suite of task management tools, including the ability to create tasks, assign tasks to team members, set due dates, and organize tasks by project or team.
• Time Tracking: Asana’s time tracking features allow users to track the time spent on individual tasks, and view time entries by day, week, or month. Time tracking can also be used to generate reports and insights on how time is being spent across different projects and teams.
• Collaboration: Asana offers a range of collaboration tools that allow team members to work together on tasks and projects, including commenting, file sharing, and real-time updates.
• Project Planning: Asana’s project planning features allow users to create project timelines, set milestones, and visualize project progress. Asana also offers Gantt charts, which provide a visual representation of project schedules and timelines.
• Customization: Asana provides a range of customization options that allow teams to tailor the platform to their specific needs. This includes the ability to create custom fields, templates, and workflows.
• Integrations: Asana integrates with a wide range of other tools, including Google Drive, Dropbox, Slack, and Trello, allowing teams to streamline their workflow and easily share data between different platforms.

Asana Supported Platforms:

• Web: Asana can be accessed through any web browser on desktop or laptop computers.
• Mobile: Asana has mobile apps for iOS and Android, which allow users to access their tasks and projects on the go.
• Desktop: Asana has a desktop app for Windows and Mac that can be downloaded and installed on your computer.

Asana also offers browser extensions for Chrome, Firefox, and Safari, which provide quick access to Asana’s features from within the browser. 

Additionally, Asana’s API allows developers to create custom integrations with other platforms and tools.

Asana Pricing:

• Basic: Asana’s Basic plan is free and offers basic task management features for teams of up to 15 members.
• Premium: Asana’s Premium plan costs $10.99 per user per month when billed annually, and offers more advanced project management features, including custom fields and templates, timeline view, and advanced search capabilities.
• Business: Asana’s Business plan costs $24.99 per user per month when billed annually, and offers even more features, including portfolio management, workload management, and data export and reporting.

Best Employee Time Tracking Apps

These apps are designed for employers to track the time worked by their employees. They often include features like attendance tracking, payroll management, and scheduling. These include:

1. Time Doctor

Best time tracking app for remote teams and freelancers 

Time Doctor is a comprehensive time tracking and productivity management software that is designed to help remote teams and freelancers manage their time more effectively, with unique features like activity monitoring, project tracking, payroll management, and powerful reporting capabilities.

With its robust suite of tools, Time Doctor allows team members to track time spent on different projects and tasks, while giving managers visibility into how their team members are using their time, which helps to ensure accountability and productivity.

One of Time Doctor’s most unique features is its ability to take screenshots of an employee’s computer screen at random intervals, providing managers with a visual representation of their team members’ work and time usage.

Time Doctor also offers integrations with a variety of popular project management and productivity tools, making it easy to seamlessly incorporate time tracking into your existing workflows.

Time Doctor Key Features:

• Time tracking: Time Doctor allows users to track time spent on various tasks and projects, and automatically generates timesheets for accurate record-keeping.
• Activity monitoring: Time Doctor can track keyboard and mouse activity, as well as take screenshots at random intervals, to provide a visual representation of employee productivity.
• Payroll management: Time Doctor can be used to calculate pay based on hours worked, and export this information to payroll software for easy processing.
• Project tracking: Time Doctor allows team members to create and manage projects, and assign tasks to specific team members.
• Integrations: Time Doctor offers integrations with a range of popular project management and productivity tools, including Trello, Asana, and Slack.
• Powerful reporting: Time Doctor offers detailed reports on employee time usage, project progress, and more, allowing managers to make informed decisions about how to optimize productivity.
• Invoicing: Time Doctor offers invoicing tools that allow freelancers and consultants to bill clients based on hours worked.

Time Doctor Supported Platforms:

• Windows (XP, Vista, 7, 8, and 10)
• Mac OS X (10.7 and above)
• Linux (Ubuntu, Fedora, and Debian)
• Android (4.0.3 and above)
• iOS (10.0 and above)
• Chrome app and extension.

Time Doctor Pricing:

• Basic plan: $7 per user per month, for time tracking and basic features.
• Standard plan: $10 per user per month, for time tracking, screenshots, and activity tracking.
• Premium plan: $20 per user per month, for time tracking, screenshots, activity tracking, and more advanced features like payroll management and client invoicing.

2. TSheets

Best time tracking app for timesheets and attendance monitoring

TSheets is a time tracking and attendance management tool that offers a variety of ways to log time spent on projects, including using the in-app time clock, weekly time cards, and time sliders, which can be added manually or by clicking and dragging, and time entries are stored on a timesheet that displays their logs, edits, and time zone. 

The desktop app is straightforward, but the software’s standout feature is its tablet punch clock, which offers facial recognition and quick clock-in for employees who work in a physical location, along with geofencing capabilities that allow managers to monitor who is using the time clocks and even track them on a map.

TSheets also has several features designed to accommodate shift workers, such as the ability to create shifts and remind employees to clock in for their assigned shift, and the option to set different hourly rates to account for leave days and overtime. 

The software’s time reports are mainly geared towards payroll and attendance, allowing for filtering by pay period, wage, employee costs, and paid vs. unpaid breaks, but may not be as user-friendly as some other options, and it has a steep learning curve.

While TSheets offers features that give users an edge over their finances, it lacks invoicing ability, which may not be ideal for those who need to bill their clients for work hours.

TSheets Key Features:

• Versatile time-registering features that allow you to clock in time spent on projects via the in-app time clock or add it in bulk on a weekly time card or time slider.
• A timesheet where you can view time entries’ logs, timezone, and edits on your manager’s behalf.
• The punch clock feature on tablets, which uses facial recognition and quick clock-in to make it easy for everyone working in a physical location to speed up the time-tracking process.
• Built-in geofencing feature that allows managers to monitor who’s using the time clocks in parallel and sort after daily totals, locations, and customers to compare their actual efforts.
• The ability to set different hourly rates to account for leave days and overtime, so shift workers can know how much they earn at any time.
• The ability to create shifts and remind employees to clock in whenever their shift is due.
• Time reports geared toward payroll and attendance, where you can filter by pay period, wage, employee costs, and paid vs. unpaid breaks.
• Mobile apps for iOS and Android, as well as a desktop app.
• Integration with popular payroll and accounting software, such as QuickBooks, Xero, and Gusto.

TSheets Supported Platforms:

• Desktop (Windows and Mac)
• Mobile devices (iOS and Android)
• Tablets (iOS and Android)
• Web application (accessible through popular web browsers like Chrome, Firefox, and Safari)

TSheets Pricing:

TSheets offers a 14-day free trial, and after that, the pricing for the software is as follows:

• $8 per user per month plus a $20 base fee per month for one user
• $5 per user per month for two to 99 users
• $4 per user per month for 100 to 999 users
• Custom pricing for 1,000+ users

TSheets also offers add-ons, such as project management and scheduling tools, for an additional cost.

3. Hubstaff

Best employee time tracking app for small businesses

Hubstaff is a time-tracking software that is well-suited for small businesses looking to monitor their team’s productivity. 

It offers customizable screenshot features, activity logs, and web timers that record the time spent on specific apps and URLs. 

The desktop app allows users to track their time easily with start/stop timers and see their to-do list and timesheets.

Hubstaff has advanced idle time detection and monitoring features, which enables users to compare the percentage of time spent using the keyboard versus the mouse. 

It also allows for shift scheduling and job site tracking with the use of geofencing, which is especially useful for those who work on-premise.

In addition to its team monitoring features, Hubstaff has a light invoicing module and a built-in payroll system that allows for one-time payments to temporary or regular contractors based on approved timesheets for full-time employees.

Hubstaff Key Features:

• Time-tracking and productivity monitoring for remote teams and small businesses
• Customizable random screenshots to be taken several times a day for each user to ensure productivity
• Activity recording and time spent on specific apps and URLs in parallel with the web timer
• Desktop app for simple start/stop timer, which replicates the web app, allowing time-tracking without a mandatory field for time entry notes
• Idle time detection and monitoring, comparing the percentage of time spent using the keyboard vs. mouse
• Shift scheduling with job site location tracking through geofencing, best suited for on-premise work environments
• Built-in payroll and light invoicing module for time entries and expenses

Hubstaff Supported Platforms:

• Windows
• Mac
• Linux
• iOS
• Android
• Web App

Hubstaff Pricing:

• Desk Free: Free for one user only
• Desk Starter: $5.83 per user per month
• Desk Pro: $8.33 per user per month
• Enterprise: Get a customized plan to suit your needs

Best Invoicing Time Tracking Apps

These apps are designed for freelancers and small business owners who need to track their time and create invoices. They allow users to track time, create invoices, and manage payments. These include:

1. FreshBooks

Best invoicing & time tracking app for small businesses

FreshBooks is a cloud-based accounting software that offers efficient time tracking, invoicing, and expense management features, making it an excellent option for freelancers and small businesses. 

The software has a user-friendly interface, making it easy for non-accountants to use, and offers numerous integrations and customization options. 

FreshBooks allows you to track your time through a web or mobile app, set hourly rates for each project, create and send invoices, and monitor the status of your invoices. 

It also offers reporting features, including time tracking reports, expense reports, and profitability reports, giving you a complete overview of your financial performance.

FreshBooks Key Features:

• Timekeeping for your entire team
• Ability to record time against a specific client
• Add detailed time entry notes
• Automatic billing for tracked hours
• Weekly and monthly views of your tracked time
• Ability to track and manage time for a specific project
• Daily breakdowns of your tracked work hours
• Built-in, easy-to-use timer on desktop and mobile

FreshBooks Supported Platforms:

• Web-based
• iOS mobile app
• Android mobile app
• Mac desktop app
• Windows desktop app

Note that some features may not be available on all platforms.

FreshBooks Pricing:

• Lite plan – priced at $1.7 per month for up to 5 clients
• Plus plan – priced at $3 per month for up to 50 clients
• Premium plan – priced at $5.5 per month for unlimited clients.

All plans come with unlimited time tracking, customizable invoices, and expense tracking features. 

The Plus and Premium plans come with additional features such as team time tracking, project profitability tracking, and retainer invoicing. FreshBooks also offers a 30-day free trial for each plan.

2. QuickBooks

Best affordable time tracking app with invoicing

QuickBooks is a powerful accounting and financial management software that offers robust time tracking capabilities. 

With QuickBooks, users can easily track billable hours, monitor employee productivity, and generate accurate invoices based on time worked. 

It allows businesses to efficiently manage their time and resources, reducing the time spent on tracking time and expenses, so they can focus on more critical aspects of their business. 

QuickBooks offers both manual and automatic time tracking, as well as features such as reporting, project management, and employee management to help businesses streamline their operations.

QuickBooks Key Features:

• Automated time tracking with a timer and manual time entry options.
• Easy team time management with real-time visibility of your team’s hours worked and time off requests.
• Time data can be used to generate employee paychecks, client invoices, and create detailed reports for business analysis.
• Integration with popular payroll and accounting systems such as ADP, Gusto, and TSheets.
• Mobile app and GPS tracking allows remote workers to clock in and out and log time from the field.
• Customizable time tracking options such as billable and non-billable hours, and hourly or flat rates for different projects and clients.
• Option to approve time sheets and make edits before running payroll or invoicing clients.
• Easy time tracking for salaried employees, who can enter vacation and sick time into the system.
• Detailed time reports and dashboards allow you to analyze employee productivity, manage project budgets, and make data-driven decisions.
• Easy integration with other QuickBooks features, such as project management and expense tracking, for a more streamlined experience.

QuickBooks Supported Platforms:

• Web-based (can be accessed through any web browser)
• Mobile apps for iOS and Android.

QuickBooks Pricing:

Best Mobile Time Tracking Apps

These apps are designed for mobile devices and allow users to track their time on-the-go. They often include features like GPS tracking, voice commands, and offline mode. These include:

1. Timely

Best mobile app for automatic time tracking

Timely is a time tracking app that eliminates manual time trackers and notes, by automatically tracking time spent in various work apps through Memory, a desktop app. 

It also features a built-in AI that learns time tracking habits and proposes a tentative timesheet for approval, while the web app allows for scheduling time in projects in a calendar format and adding entries manually or via a hidden web timer. 

The app also categorizes time entries with tags and offers four readily available reports to measure logged hours, compare logged against planned hours, and more.

Timely Key Features:

• Automatic time tracking with the desktop app Memory
• Built-in AI that learns time tracking habits and proposes a tentative timesheet
• Web app for scheduling time on projects in a calendar format
• Money value of logs displayed on a daily, weekly, or monthly basis
• Tagging of time entries with predefined sets and the ability to filter reports
• Four available reports to gauge logged hours across projects, workspaces, users, and unbilled hours
• Breakdown of time spent on each tag or by individual team members, and the ability to compare logged entries against planned ones with scheduling feature.

Timely Supported Platforms:

• Web
• Windows
• macOS
• iOS
• Android

Timely Pricing:

• Starter: $9/month billed yearly
• Premium: $16/month billed yearly
• Unlimited: $22/month billed yearly

2. Clockify

Best free time tracking app

Clockify claims to be the most popular free time tracking app; however, it offers paid features that are necessary for time tracking. 

The desktop widget allows users to add time manually or start the timer, but it requires them to confirm the project before stopping it. 

The tool has a ribbon-like design for easy entry and display of time records, with the project as a mandatory field. 

The Pomodoro timer, auto tracker, and reminders to track time are also available. Reports come in Summary/Detailed/Weekly formats, with the addition of Shared reports.

Clockify Key Features:

• Automatic time tracking
• Customizable time reports
• Lockable time entries
• On-premise availability
• Pomodoro timer
• Project and task time budget alerts
• Time tracking reminders
• Web timer + bulk time editing

Clockify Supported Platforms:

• Web-based (accessible via any modern web browser)
• Desktop app for Windows, Mac, and Linux
• Mobile app for Android and iOS

All of the Clockify apps are fully synchronized and work seamlessly together, allowing users to switch between devices while tracking time without losing any data.

Clockify Pricing:

• Free: includes unlimited users and projects.
• Basic: priced at $4.99 per user per month.
• Standard: priced at $6.99 per user per month.
• Pro: priced at $9.99 per user per month.
• Enterprise: priced at $14.99 per user per month.

3. HoursTracker

Best easy-to-use flexible mobile time tracking app

HoursTracker is a time tracking app that is available on both mobile and desktop platforms, which enables users to track their work hours and earnings with ease, as well as add notes, locations and job sites to time entries, view detailed reports, set pay periods and hourly rates, and export data to various file formats such as CSV and PDF, with the option to sync data across multiple devices using iCloud or Dropbox.

The app is designed for both individual freelancers and teams and offers a wide range of customization options, such as customizing overtime settings, adding photos to jobs, setting reminders for breaks and shifts, and configuring rounding rules.

HoursTracker Key Features:

• Time tracking for hourly and salaried workers
• Automatic overtime calculation and pay tracking
• Customizable pay periods, work hours, and rates
• GPS location tracking and geofencing for job sites
• Reports for earnings, time, and locations
• Backup and sync across multiple devices

HoursTracker Supported Platforms:

HoursTracker is available on iOS and Android mobile devices.

HoursTracker Pricing:

HoursTracker offers a free version with basic features, while the full version of the app is available for a one-time purchase of $6.99 and can be used across all supported platforms with no additional fees or subscriptions.

Best Industry-Specific Time Tracking Apps

There are time tracking apps designed for specific industries, such as legal, healthcare, or construction. These apps often have industry-specific features and integrations. These include:

1. Clio

Best time tracking app for legal professionals

Clio is primarily a cloud-based legal practice management software that includes time tracking as one of its features. 

The software is designed for law firms and legal professionals who need to track their time spent on different clients and cases accurately.

With Clio, users can easily record time spent on a particular task and allocate it to a specific client or case. 

The software also allows for multiple timekeepers, so everyone in a firm can track their own time, including support staff.

In addition to time tracking, Clio includes other features that are essential to legal practice management, such as billing, invoicing, document management, and case management. 

The software can be integrated with other tools like QuickBooks, Dropbox, and Office 365 to streamline workflows.

Clio Key Features:

• Time tracking and billing: Allows you to easily track your time and generate invoices based on hourly rates or flat fees.
• Matter management: Helps you organize and manage all aspects of your legal cases in one place, including documents, tasks, notes, and communications.
• Client management: Provides a centralized database to store and manage all your client information, including contact details, billing information, and more.
• Document management: Lets you store and organize all your legal documents in one place, making it easy to access and share them with your team and clients.
• Trust accounting: Helps you keep track of client funds and generate detailed reports to comply with legal trust accounting regulations.
• Reporting and analytics: Provides detailed reports and analytics to help you monitor your firm’s performance and make data-driven decisions.

Clio Supported Platforms:

Clio is a cloud-based software and can be accessed on any device with a web browser.

Additionally, Clio offers mobile apps for both iOS and Android devices, allowing users to track their time and manage their tasks on the go.

Clio Pricing:

• EasyStart: $39/user/month
• Essentials: $69/user/month
• Advanced: $99/user/month
• Complete: $129/user/month

[Billed Annually]

2. ClockShark

Best time tracking app for construction workers

ClockShark is a cloud-based time tracking and scheduling software designed for construction and field service companies. 

With ClockShark, businesses can track time and location of employees, automate payroll and job costing, and manage employee schedules. 

The platform offers various features such as GPS tracking, overtime calculations, and a mobile app to enable employees to track their work hours on-the-go. 

ClockShark also integrates with several payroll and accounting software such as QuickBooks and Gusto, making it easier for businesses to manage their finances. 

The software is ideal for small to medium-sized businesses looking for a comprehensive time tracking and scheduling solution to improve productivity and streamline payroll processes.

ClockShark Key Features:

• Time tracking: ClockShark allows employees to clock in and out using a mobile app or a web browser, which can be helpful for tracking time spent on the job.
• GPS tracking: The GPS tracking feature allows employers to track the location of employees when they clock in and out. This can be useful for verifying that employees are working in the correct locations.
• Job costing: ClockShark allows users to set up job codes and track time spent on each job. This can help businesses accurately estimate job costs and determine profitability.
• Employee scheduling: The software allows employers to create and manage employee schedules, and send them to employees via email or push notification.
• Reporting: ClockShark provides detailed reports on employee time and attendance, job costing, and scheduling. Reports can be exported in a variety of formats, including CSV and PDF.
• Integrations: ClockShark integrates with a range of other software applications, including QuickBooks, ADP, and Paychex. This can help businesses streamline their workflows and reduce the need for manual data entry.

ClockShark Supported Platforms:

ClockShark is a web-based software that is accessible through any web browser and it also has mobile applications for both iOS and Android devices, which can be downloaded from the respective app stores.

ClockShark Pricing:

ClockShark offers a 14-day free trial, after which users can choose from three pricing plans:

• Standard: $8 per month
• Pro: $15 per month

Features To Consider When Choosing A Time Tracking App

Time Tracking Methods

Time tracking methods refer to the different ways in which a time tracking app can capture the hours that an employee has worked. 

Here are some of the most common time tracking methods:

• Manual time entry: This is the simplest time tracking method, where employees manually enter the time they have worked on each task. This method is prone to human error and can be time-consuming for employees.
• Timer-based tracking: This method involves starting and stopping a timer when working on a task. It is less prone to human error and can be automated with the help of timers built into the app.
• GPS tracking: GPS tracking is a method where the app uses the employee’s GPS location to track their time. This is especially useful for remote workers and those who travel frequently for work.
• Computer activity tracking: This method tracks the time an employee spends on their computer by logging keystrokes and mouse movements. It can be useful for jobs that require a lot of screen time, such as programming.

When choosing a time tracking app, it’s important to consider which time tracking method will work best for your team and the type of work they do. Some apps may offer a combination of these methods to provide a more comprehensive time tracking solution.

Reporting

Reporting is a critical feature in a time tracking app as it allows you to generate valuable insights and helps you make informed decisions. When choosing a time tracking app, it is important to consider the reporting features offered by the app.

The app should provide different types of reports such as daily, weekly, monthly, or custom reports, depending on your business needs. The reports should be easy to generate and export in different formats, such as PDF or CSV.

A good time tracking app should also offer different views of the reports, such as a summary view or a detailed view. The summary view is useful if you want to quickly glance at the key metrics, while the detailed view provides a more granular breakdown of the tracked time.

Furthermore, a time tracking app should allow you to filter the data based on different criteria, such as projects, clients, or team members. This way, you can get a better understanding of how time is being spent across different aspects of your business.

Integrations

The more integrations a time tracking app has, the easier it is to use and the more efficient it becomes. Integrations with other apps can help to automate tasks, reduce manual data entry, and ensure that data is consistent across different systems.

Common integrations include project management tools, accounting software, payroll systems, and customer relationship management (CRM) tools. When choosing a time tracking app, it is important to consider which integrations are most important to your business and ensure that the app has the necessary integrations available.

Popular integrations for time tracking apps include Zapier, Trello, Asana, QuickBooks, and Salesforce.

Mobile Access

This is an important feature to consider when choosing a time tracking app as it allows users to track time on-the-go and in real-time. 

Mobile access can come in the form of a mobile app or a mobile-friendly web interface, allowing users to easily track time from anywhere with an internet connection. 

It is important to check that the app is available on your preferred mobile platform, whether it be iOS or Android, and that the mobile app offers the same features as the web-based version. 

Additionally, mobile access should offer easy-to-use features, such as one-tap time tracking or the ability to easily switch between tasks or projects.

User Permissions

User permissions refer to the level of access granted to individual users or groups of users within a time tracking app. It’s important for a time tracking app to have customizable user permissions so that managers can control what different team members can see and do within the app.

For example, a manager may want to restrict some team members from viewing or editing sensitive data, such as payroll or billing information. Other team members may only need access to certain projects or tasks, and may not require access to all of the features of the app.

Customizable user permissions can also help with security and compliance, especially for companies that handle sensitive client data or work in regulated industries.

Ease of Use

Ease of use is an important consideration when choosing a time tracking app, as the app should be intuitive and simple to use. 

This means that the app should have a clear and user-friendly interface, easy navigation, and minimal training or setup required. 

Additionally, the app should have a quick and easy time tracking process, such as the ability to start and stop timers with just a few clicks or taps. 

The app should also provide clear instructions and guidance for users, as well as responsive customer support to address any questions or issues that arise.

How To Use Time Tracking Apps

Confused about how to get started with time tracking apps? Here’s a simple step-by-step guide to get you started with Monday.com:

Step 1: Choose a template

Monday.com provides fully customizable templates for various use cases to enable users to quickly get started and customize the templates to fit their workflow.

Step 2: Add your tasks

Step 2 in the process is adding tasks to your project board, and for larger projects, a work breakdown structure can be used to break it into smaller, more manageable steps. 

For instance, a construction project may require area preparation which can be broken down into tasks such as land clearing, underground utility mapping, site excavation, etc. 

As shown in the example below, a construction schedule can be created in monday.com.

Step 3: Estimate task duration

After adding tasks to your project board, it’s essential to estimate their duration, which helps assess the time required for each task. 

By defining clear start and end dates for tasks, you can visualize the project schedule using Gantt charts, which display scheduled tasks over time. 

Below is an example of a Gantt chart in monday.com:

You can improve future task estimations by analyzing the data from exported timesheets as you track your time and complete tasks.

Step 4: Add a time tracking column

By incorporating a time tracking column in any board on monday.com, users can initiate the timer by clicking the time clock as they begin working on a task.

You can check the time spent on a task using the time tracking log.

Step 5: Get to work

Once you have added tasks and the time tracking column to your board, all that is left is to start and stop the timer while working on each task.

Tips For Using Time Tracking Apps

Here are some tips for using time tracking apps effectively:

• Choose the right app: There are many time tracking apps available, so it’s important to choose one that suits your needs and preferences.
• Set up the app correctly: Take the time to set up the app correctly, including creating projects, tasks, and time tracking categories, to ensure accurate tracking and reporting.
• Use the app consistently: Consistent use of the app will ensure that you have accurate data to analyze and use for future project planning.
• Keep the app up to date: Regularly update the app with new tasks and projects to ensure that your time tracking is current and accurate.
• Review your data regularly: Regularly review your time tracking data to identify patterns, areas for improvement, and to ensure that you are staying on track with project goals.
• Use the data to improve productivity: Use the insights gained from time tracking data to optimize your work processes, prioritize tasks, and increase productivity.
• Automate where possible: Look for features that can automate repetitive tasks, such as reminders or pre-set time tracking categories, to save time and reduce errors.
• Set realistic goals: Use the data to set realistic project goals and deadlines based on previous performance and expected workload.
• Communicate with your team: If using a time tracking app in a team environment, communicate regularly with your team to ensure everyone is using the app correctly and that data is accurate and up to date.

Frequently Asked Questions- Time Tracking Apps

Conclusion

In conclusion, time tracking apps can be incredibly useful for individuals and teams looking to increase their productivity and manage their time more effectively.

By providing users with an easy and efficient way to track their time, as well as offering features such as reporting, integrations, and mobile access, these apps can help users better understand how they are spending their time and make adjustments accordingly.

When choosing a time tracking app, it’s important to consider factors such as time tracking methods, reporting, integrations, mobile access, user permissions, and ease of use.

With the right time tracking app and some helpful tips, anyone can make the most of their time and achieve their goals more efficiently.

Last updated on May 24th, 2023 at 07:07 am